ACQUISITION AND MANAGEMENT OF SERIAL PUBLICATIONS IN STATE UNIVERSITY LIBRARIES IN SOUTH-EAST ZONE

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ACQUISITION AND MANAGEMENT OF SERIAL PUBLICATIONS IN STATE UNIVERSITY LIBRARIES IN SOUTH-EAST ZONE

(An assessment of Imo State University Library, Owerri)

ABSTRACT

This research work is on Acquisition and Management of Serial Publications in State University Libraries in South-East Zone an assessment of Imo State University Library Owerri. The research was centered on the acquisition, storage, utilization and management of serials and their attendant problems involved in the Imo state academic library. The research employed the survey method of research, using questionnaires, interview schedules and direct observation to collect data. Apart from the methodology and procedures of investigation which were given the presentation, analysis and interaction, the findings were also done, data was analyzed using simple percentages. Results gotten should that the acquisition, storage and utilization of serial were affected by inadequate funding, inadequate accommodation, lack of storage facilities and inadequate number of personnel. The researcher recommended that the perspective authorities involved should ensure of adequate funding of the serials department, provision of adequate accommodation, formulating well thought out storage policy and recruiting enough personnel in the section. Recommendations for further studies were also made. The researcher is of the view that these recommend actions will help to alleviate the serials management problems if they are implemented.

CHAPTER ONE

1.0     INTRODUCTION

The role of serials in dissemination of information in academic library system cannot be overemphasized. Like orange juice, milk and bread, information is better when it is fresh. Serials are the backbone of any academic library or research library because of their currency in information. In this way, they aid the dissemination of current information.

Information explosion has necessitated an improvement in the gathering, processing and dissemination of information sources in libraries, hence, they could be say to be indispensable in academic libraries. The use of serials in academic research has continued to be on the increase in recent times this has further necessitated their effective development and management.

1.1     BACKGROUND OF THE STUDY

The term serials and periodicals are synonymous. They are usually interchangeably and refers to the materials as inprint or non-print form that are produced serially or periodically. As indicated in the Anglo. American cataloguing rule (AACRII) (1978) a serial is a publication in any medium issued in successive part bearing numerical or chronological designation and intend to be continued indefinitely.

The part of serial publication may be published at different times e.g. daily, weekly, monthly, bi-monthly, quarterly, annually, bi-annually and so on and so forth by an academic society, a research institution, a learned society, a reputable publishing organization or a professional body. Some serials published on subject bases while some on general topic. It is sterility that distinguishes serial publication from book and monographs and it is the periodicity that dictates format and price.

According to Lawal (1982), serials can be regarded as the nerve centre of any university or academic library because they contain the most up to date information or research and knowledge. They are useful for study teaching, learning and research purposes, serials includes journals, magazines, newspapers, bulletins, newsletters, report, year book and directories.

Today, it has not been easy for serials librarians to acquire all the necessary information resources needed. This is as a result of confusion over sources of acquisition quirk on the part of book dealers. Even where these materials are supplied, there is yet this problem of storage facilities and equipment to use. Insight shows that the attendant result of these ugly trend is that academics libraries are losing a considerable number of their clientele in terms of providing the required information as and when due.

For a library to achieve its objectives effectively, it must be able to co-ordinate both its human and materials resources properly. The effectiveness in the usage of serials depends on the efficiency of serials management in any library. Serials have to be selected, acquired, stored, retrieve and disseminated to the users. This is where serial acquisition and management becomes indispensable.

Woodward (1991) is of the opinion that acquisition and management of serials need skills as in any successfully manage business. It is a two way communication and clearly perceive task and understanding of the collection is a, must, he stressed that serial acquisition and management comprises all activities needed to facilitate and implement efficient and effective transfer of information to the potential users and thereby fulfill the objectives of the library which it wishes to achieve.

Like any other concept, management revolves around diverse memories in a variety of ways. According to Fussler, K. (1963) acquisition is the process by which libraries achieve or document materials needed by their patrons or clientele. While management according to Jack (1981) is the planning and integrating of effort, judicious uses of resources, motivation of people and provision of leadership in order to guide an organization towards its goal and objectives in the efficient manner.

In carrying out the above functions, managers are engaged in a continuous process of making decision. Acquisition and management is the beefing up of the library stock and proper organization and preservation of it, management is equivalent to decision making.

The goal of serial acquisition and management is to deliver promptly that serial literature, which the users needs. Librarians serving in academic libraries should realize that researcher and users of the library require a wide range of knowledge. Realizing the complexity of the situation as well as the increasing trend towards publication in serial form, the selection and acquisition should be done on those information needs of the organization.

1.2     STATEMENT OF THE PROBLEM

The researcher developed keen interest in serials acquisition policy, procedure and management in academic libraries two important factors motivated the researcher to undertake this study first was the acquisition of serials and the inability of librarians to really manage these acquired serials. Secondly was the important of serials in libraries.

Serial is the backbone of every academic library because of its indispensable nature as it carries of current information on research findings in all field of human endevours. Therefore, books are acquired organized, stored and display so that users will make effective use of it. So also there is need for proper co-ordination and management of serials, so that serial section of the library can serve its patrons effectively.

When one ask about acquisition and management of serials, it involves normal disbursement of fund and how to manage fund coming in and going out of the library. But unfortunately one discovers that the proper co-ordination and utilization of serial resources in Imo state university library are fraught with numerous problems which make it difficult for the libraries to play the expected roles.

To determine the problems that affect the effective management of serials in Imo state university library is the essence of this investigation. In view of the importance of serial publication as sources of information to the academic environment, the lack of serials or the poor management of it necessitated this research to be carried out with a view to find out the factors affecting acquisition and management of serial publication.

1.3     RESEARCH QUESTIONS

1. What type of serial publications is available in ISUL?
2. How are serials acquired in the library under study?
3. How are serials organized in Imo state university library?
4. How are serials circulated and disseminated in the library?
5. How can serials collections be managed in Imo state university library?
6. What are the factors that hinder effective management of serials collections in the library under study?

1.4     RESEARCH OBJECTIVES

The objectives of the study are

1. To determine how the serial collections are acquired in Imo state university library.
2. To find out how the library serials are organized.
3. To find out how these serials are circulated and disseminated in the library understudy.
4. To ascertain the factors that affects the acquisition and management of serials in the library under study.
5. To recommend solution on how to improve the acquisition and management of serial in Imo state university library under study.

1.5     SIGNIFCANCE OF THE STUDY

One major significance of this work is that it will contribute to existing knowledge about the acquisition and management of serial publication in State University Libraries.

It is expected that the study will be kind of a blue print for other academic libraries that would like to establish a serial department. The researcher also hopes that the work will be significance to people who are tasked with managing serial collections of the library.

It is hoped that the study will be of immeasurable benefit to the following people viz. libraries, librarians in training, universities, polytechnic or college of education planners, administrator, resources persons and pursuers of knowledge and learning.

This project work will also serve as a literature to new projects and to those wishing to write on acquisition and management of serial publication in State University Libraries.

1.6     SCOPE AND LIMITATION OF THE STUDY

The result generated will serve to mirror the acquisition and management of serial publication in State University Libraries in general.

It will examine how and why serial publication is being used in state university libraries, understand the problems faced by the users of the library and know how serial publication has helped improve the performance of state university libraries

The crucial problem of the study is in connection with lack of primary data, primary source of information including experiment and investigation with reasonable work, interview and questionnaire are part of brain behind deficiency due to illiteracy and negative attitude towards research work on the area of respondents. These research work hampered by so many constraints, which affected the quality of the work. In the first place, the project was constraints by finance and time factor, and getting information from source would also be difficult to the researcher; something would definitely not turn out easy, which are the limitation factors to the quality of this research work.

1.7     OPERATIONAL DEFINITION OF TERMS

SERIALS: A serial is defined as a publication issued in successive part bearing numerical or chronological designation intended to be continue indefinitely, serials include periodical (Newspapers, magazines, journals and memo’s, proceeding transactions of societies, annual (report, year book and numbered monographic series).

ACADEMIC LIBRARIES: These are libraries that cater for the teaching, research and recreational needs of students, lecturers, and nonacademic staff in institution of higher learning like polytechnics, universities, college of education and monotechnics etc.

ACQUISITION: Acquisition is the process on obtaining library materials to satisfy the need of users. It is also the process of obtaining books and other materials for the library, documentation centre or achieves.

MANAGEMENT: Library manager broadly defined includes all the things that go on from time a group of citizens establishes a library to serve it’s need to the moment that library does something which helps a citizen. The objectives of the institution and its methods, it facilities and personnel are involved.

LIBRARY: Is an organized collection of books and other materials for study, research, and recreation; also the room or building that houses such a collection. The materials that are found in the library are books and non-books material e.g. journals, newspapers, pamphlets, and audio visual.

UNIVERSITY: An educational institution for higher learning that typically includes an undergraduate college and graduate schools in various disciplines, as well as medical and law schools and sometimes other professional schools.

PUBLICATION: The act of making printed material, especially books, available for sale to the public.

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