Components of Office Automation Systems

Components of Office Automation Systems

After having an idea as to what office automation systems are and what are the activities undertaken, lets us now have an idea regarding the development of Office Automation System.  According to Raymond (2014) the three basic components of Office Automation system are:

1. Data Storage and Manipulation: This component makes use of office raw data- forms, records and documents. This component is responsible of capturing and editing of data- data may be in any form like text, images, audio, video etc. Word processing software help the users to present the document in a presentable form using fonts, colors, templates, headers/footers etc. Visual information adds much to the value of text, so photographs and pictures/images can be added to the text using photo editing software like Photoshop, Corel Draw etc., audio can be added using Adobe Premier Etc.
2. Data Exchange: The data stored can be exchanged and can be sent to multiple users at one time. Facsimile, Electronic Mail and Voice Mail can be used to transfer information. Network communication standards and protocols are used for transferring data/information electronically.
3. Data Management: Data management is the last component of OAS. Task management, scheduling system and reminder programs etc. Used for controlling and monitoring the OAS.